The Only Office Renovation Checklist You Will Ever Need

Define Your Office Renovation Goals

You probably have at least one objective in mind if you're planning to do an office renovation. You might not know how everything else could be impacted, though. Have you thought about how your staff would react, for instance, if you want to convert your office to an open concept design? Without cubicles or border walls, sound can pass through, which can cause noise disruption that inhibits productivity by distracting workers.

Think about the areas of your current office layout where you're experiencing difficulty in order to precisely outline your office renovation aims. Here are some thought-provoking queries:

What Does The Workforce Look Like?

Do your staff work remotely, in person, or a combination of the two? Think about whether hot-desking or having a desk for each employee is more advantageous. Don't scrimp on conference room refurbishment if there are remote or hybrid staff. It's critical to take remote workers' demands into account, especially while holding meetings.

Is A New Layout Required?

Everywhere, from Silicon Valley to remote suburban communities, there are open workplace designs. This style of office layout promotes cooperation and helps avoid silos. To make this strategy work, you will need to carefully create a new layout and take into account where each employee will be positioned before executing the office renovation process. Those who require silence to focus shouldn't be placed next to salespeople who are always on the phone.

Do You Require A Better Audiovisual Fusion?

Are you wanting to add or improve the audio and visual capabilities for a boardroom or conference room? It's incredible how far technology has advanced the workplace, so it might be time to make some technological investments.

Do You Need Better Sound Management?

If sound travels through your business quicker than light, you might want to think about purchasing sound masking or acoustic panels. They can assist you in managing sound levels to keep your staff concentrated and guests from being disoriented.

Do You Want A More Visually Engaging Environment?

Do your walls look bare and white? Does it seem dull in your space? Wall art, corporate logos, and environmental images that correspond with your branding can be incorporated to enliven the area. Making an effort to choose artwork that features images of your staff or textiles that coordinate with your brand's colours demonstrates pride in your business and creates an inviting and memorable workspace.

Do You Need Better Communication For Visitors?

Whether you're in a huge workplace or a hard-to-navigate setting, implementing wayfinding devices is a wonderful method to assist visitors locate where they need to be. Digital signage may be used to broadcast business announcements, show videos, or hold webinars.

Are You Looking For Energy-Efficient Options?

Some goods can assist make your office significantly more energy efficient if you're installing technology. For instance, LED video walls use 40% less electricity than plasma, LCD, and projectors.

If there are any specific modifications that your staff would want to see, you may also ask them. Getting their feedback may only improve your workplace because they may have had problems that you are not aware of. After all, they'll be employed there as well! Also, your workplace remodelling might be another tool for luring and keeping workers.

Create an Office Renovation Project Plan

Consider the potential expansion of your business. In a year, may you require additional space? Will some workers require private offices? Do you think we'll need more meeting places or conference rooms? Consider any benefits or features that you may have overlooked when evaluating your present location. Could you move to a different floor in the same building to save money?

It's also crucial to think about whether you own the space or lease it, as well as the duration of your agreement. Make sure your organisation has a five-year strategy that is represented in the refurbishment plan, just as you would want your workers to.

Determine Your Renovation Budget

Even if you might wish to renovate your workplace all at once, it might not be feasible at the moment. What are the expenses and advantages of a complete renovation vs a phased one? Schedule flexibility may ultimately result in financial savings for you. In any case, it's critical to do the maths and consider how your workplace remodelling project will affect worker productivity—and the bottom line.

You can search for places where you can reduce expenses. Whiteboards made of glass, for instance, may be visually beautiful but they are also pricey. Explore alternative collaborative tools instead, such as interactive whiteboards. Contrary to glass whiteboards, these have the most recent technology and are portable. These are a much wiser investment because you can use them as a collaboration tool in conjunction with your video conferencing software.

It is beneficial to conduct preliminary study to get a rough idea of the prices associated with matters you might not be familiar with. For instance, you might not be aware of the labour and parts required, much alone their related prices, if you're trying to price an LED video wall for the first time.

Additional Expenses to Consider

• Budget for technology: Are you implementing brand-new or modernised technology? Are there any additional fees for things like onboarding or training?
• Cost of the furnishings - delivery and shipping are included.
• Taxes
• Expense of labour
• State or construction fees

It might be challenging to determine a budget for office renovations, but with the correct study and preparation, it can help ensure the project's success.

Consider sustainability

Sustainability is one of the newest trends in building design, and integrating green activities into your workplace remodel may help you save money. Funding sources are included in a resource guide from the Green Building Alliance, and the Office of Energy Efficiency & Renewable Energy provides details on tax benefits for commercial building energy efficiency renovations.

Among other viable cost-saving suggestions, install:

• Smart building's sensors
• Sustainable construction materials
• Lighting that uses less energy 
• Lighting that uses less energy 
• Solar panels
• Green roofs or walls

Assemble the Right Team

You must assemble an expert team because you cannot do Office Renovation on your alone. You may not be aware of some construction laws and regulations, therefore it is always preferable to engage the experts.

Your project will ultimately determine the kinds of contractors you require, but some of the more typical ones are as follows:

• Electricians
• Architects
• Plumbers
• Audio visual experts
• Interior designers
• Large format printers

You should get references or requests to examine a portfolio of their work to ensure that you are working with skilled and reputed partners. Require prospective contractors to offer a thorough summary of their ideas, a precise budget, regular progress updates, and any other particular information you may want.

You should choose a few team members to participate in the office renovation process internally as well. To ensure that project statuses and instructions are always clear, you'll need point persons to be in constant contact with your contractors.

​​​​​​​Compile a Schedule & Timeline

Your project's schedule must accommodate both you and your partners. Notify everyone you're working with if you have a hard deadline, such as needing additional space by a specific date to handle an inflow of new staff.

Create a Communication Plan

We advise developing a comprehensive communication plan since it's crucial to have all engaged stakeholders (and staff) on the same page. Determine the frequency and channels through which you will keep everyone informed. Are daily check-ins planned? monthly gatherings? send to staff members in-depth emails?

Keep your staff informed no matter how your scheduling pans out. A brief company meeting and a regular report on the status of the project would help a lot.

Ensure That Employees Aren’t Disrupted

You need to think about how your staff will be impacted by working at a remodelling site in addition to fulfilling your deadlines. Will there be significant interruptions to productivity? Are there any possible safety concerns for workers? You can try to arrange improvements outside of normal business hours, however it can be challenging. Although you want your staff to be happy and productive, an office renovation project can also be unpleasant and distracting. It's crucial to be as proactive as you can, to properly convey the timeframe, and to keep any worker disruptions to a minimum.

Don’t Forget the Finishing Touches

You'll probably think about architecture, construction, and technological advancements when you consider Office Renovation. Even if everything said here is accurate and significant, you should also consider the finishing touches that will freshen up your office renovation and elevate it to the next level.

Office decor may give a newly remodelled room a finished look and leave a good first impression. Consider adding fresh flowers or plants in pots, chic lamps and lighting fixtures, or new pieces of art to give your place a standout impression. 

You should also take the building's appearance into account. Does the landscape require any improvements? Do the signs need to be painted recently?

Although the office renovation process might take a while, keep an eye on the end goal.

Not up for such a hefty process? Get connected to Office Hub and get an office space according to your needs in just a few easy steps!