Managed Coworking Solutions: The New Standard in Flexible Workspaces

What are Managed Coworking Solutions?

Managed coworking solutions are workspace models where a landlord keeps ownership of the building but partners with a specialist operator to handle the office operations. The operator manages day-to-day operations, including office maintenance, reception, IT-related tasks, security, and community programming. Whereas the landlord benefits from stability and lower management burdens.

They differ from serviced offices and traditional coworking in a few ways. Serviced offices offer everything, but with less flexibility, plus the rates are higher for them. Traditional coworking focuses on open-plan shared desks and community, but with less facility management and branding control.

Managed coworking solutions blend the features of both traditional coworking and serviced offices. The property is owned by one party while the other party manages the operations, and the benefits are shared between them.

Why are Managed Coworking Solutions Growing?

Companies now urge for more agility and flexibility in their workplace layouts and working experience. Employees seek remote work options, hot-desking, and collaborative opportunities within their office environments. Managed coworking solutions fulfil all these demands without long-term leases or heavy upfront costs.

Landlords are also realising that the unmanaged offices lack opportunities for occupancy, so managed coworking helps increase asset value and occupancy rates. Meanwhile, businesses want to reduce fixed costs, and this model offers cost efficiency without being locked in for many years.

Benefits of Managed Coworking Solutions

Managed coworking provides significant advantages for both businesses and landlords. In this section, we will summarise the benefits that managed coworking solutions offer to each party.

Benefits for Businesses

Managed coworking solutions offer agility and flexibility to businesses through adaptable leases and move-in-ready setups. Let’s dive into the details.

Flexible Contracts and Scalable Workspaces
A major advantage of these setups is that you are not locked into a traditional long-term contract. You can scale up or down as needed with managed coworking. You are provided with flexible contracts that offer options to add or reduce space, further allowing you to choose from weekly and monthly rentals. This ensures you only pay for the space you need, without overspending.

Fully Managed Facilities
Providers manage all office-related tasks, including maintenance, technical support, and power backups, freeing you from these concerns. You can allocate your maximum resources and time to expanding your business and enhancing your brand’s image.

Ready to Use Setups
You get spaces equipped with furniture, internet access, and meeting rooms as well as shared amenites, and a networking atmosphere. Start operating the same day you move in with ready-to-use designs, ensuring you don’t need to spend weeks managing space before you begin.

Customisable Branding and Private Setup
Want a private corner for focused work, walls that reflect your brand's culture, or unique features that embody your company's values? Managed coworking offers super flexibility for customising your space, allowing you to create an environment that represents your brand and fosters your desired culture. This is unlike the more standardised offerings of shared coworking.

Wellness Focus for Better Employee Experience
More of these setups are designed with wellness in mind, offering ergonomic workstations featuring daylight, biophilic elements, breakout zones, quiet spaces, and end-of-trip facilities. A supportive workspace that promotes employee well-being and productivity leads to increased morale and higher retention rates.

Benefits for Landlords and Developers

Managed coworking setups offer significant benefits to businesses, landlords, and developers alike. By partnering with an experienced operator, properties can unlock new revenue streams and enhance their long-term viability. Take a look at the benefits listed below:

Increased Yield and Reduced Vacancy
Managed coworking transforms vacant or underused space into a consistent revenue stream. By attracting regular tenants and flexible users, landowners minimise dark floors and maximise income potential. This model optimises asset utilisation and fosters a dynamic work environment.

Professional Workspace Operations
You don't need to hire or manage all the staff, as the operator brings expertise in handling operations, events, security, and managing daily workflows. This management offers a streamlined and efficient solution for your business.

Access to Operator Expertise and Tech Infrastructure
Operators benefit from efficient software for bookings, analytics, access control, and membership systems. Landlords can then move in and utilise these systems without the need to develop them independently.

Strengthened Long-term Portfolio Resilience
Markets are dynamic, with demand constantly evolving. A property with successfully managed coworking spaces demonstrates adaptability and resilience. This makes it a less risky investment during economic downturns or when tenants require flexible lease terms.

Managed vs Serviced vs Traditional Leases

Here’s a comparison of managed, serviced, and traditional office leases to help see which model suits different business needs:
 

Challenges and Considerations for Managed Coworking Solutions

Managing or investing in managed coworking solutions has its pitfalls. Here are things to watch out for.

• Risk Management and Revenue Forecasting: Flexible tenant income changes with the seasons. Unlike long leases, predicting revenue is hard. Consider price fluctuations and downtime margins while assessing your budget estimations.
• Maintaining Consistent Service Quality: A reputation hinges on consistently delivering high-quality service, encompassing cleanliness, accessibility, and internet reliability. Service standards must be defined, upheld, and measured to prevent tenant churn.
• Balancing Privacy and Community: While shared zones foster community, businesses often require confidentiality and quiet. Achieving the right balance in design and policy is crucial.
• Adapting to Local Market Regulations: Building rules, taxes, and permits differ in each city, as do zoning, health, safety, and labour regulations. What's allowed in one place may need to be changed elsewhere.

Choose Your Customised Managed Coworking Solution with Office Hub

Managed coworking solutions are now vital for modern business models, proving to be powerful tools that blend flexibility, efficiency, and profitability. Businesses can focus on their core operations, as the workspaces are self-sufficient, incorporating hospitality, technology, and design. Likewise, for landlords, they unlock hidden potential in assets that might otherwise sit unused or underutilised.

At Office Hub, we feature and manage workspaces that reflect your brand's values and vision. We cater to businesses of all sizes, whether you're a startup, scaling your team, or seeking flexible alternatives to traditional leases. Our spaces are designed to feel like your own and function as your best investment.

Contact us now to discuss managed coworking solutions in Singapore to secure the one perfectly designed for your needs. Let's create the workspace of tomorrow, together!