7 Effective Tips to Secure Office Space
A secure workspace safeguards both your assets and employees from potential harm. This security guarantees a safe working environment and provides employees or members peace of mind.
How do businesses ensure the security of their office space? Stressed about your workspace security? Not to worry! We prioritise your safety, and we’ve gathered expert office security tips for safeguarding your valuables and employees. Explore all of them below!
Implement Unique Device Locks and ID Passes
To achieve a secure office space, implement unique device locks, like metal cables. These locks are crucial for preventing theft, unauthorised access, and securing valuable office equipment. Alongside cable locks, ensure devices have strong, unique passwords.
Here are some tips for creating a strong password from the Microsoft team:
| Tips for Creating a Unique Password |
| 1. Create a password that combines upper and lower case letters, numbers, and special characters. |
| 2. Try to create a password with 12-14 characters. |
| 3. Avoid using a word based on a dictionary entry, the name of someone close to you, a favourite character, or an organisation associated with you. |
| 4. If you're setting a new password, it should be entirely different from the ones you've used before. |
Another important tip to note is the importance of strengthening your gate or door entrance by implementing automated ID passes. These passes can exclusively permit authorised employees and guests to access your workspace. Additionally, they assist management in swiftly identifying individuals present during any workspace incident, aiding investigations.
Install Motion-Sensitive Lighting
Installing motion-sensitive lighting is one of the most underrated tips for office security nowadays. Criminal activities usually take place at night and in dimly lit areas. Therefore, integrating adequate lighting with motion-sensing capabilities is necessary to detect suspicious movement within your workspace immediately.
Moreover, this motion-sensitive lighting can alert relevant security personnel to get alerted whenever intruders barge into your workspace. Here are some recommended light brands equipped with motion sensors that you can consider for your secure office space:
- Immver 30W Security Lights with Motion Sensor
- Lepro 20W Security Lights with Motion Sensor
- CLY 25 W Security Lights with Motion Sensor
- Meikee 42W Security Lights with Motion Sensor
- Aomeya Outdoor Security Lights with Motion Sensor
- Linke 2 Pack Security Lights with Motion Sensor
- Eslas LED Security Lights with Motion Sensor
- Lngrikt 20W Security Lights with Motion Sensor
Get an Alarm System with CCTV
Integrating an alarm system is one of the most effective office security tips nowadays. It serves as a vigilant guardian that instantly alerts authorities upon attempted unauthorised access.
If you plan to secure office space with an alarm system, it's advisable to complement it with a high-quality CCTV. This equipment can record all activities, whether suspicious or not. The real-time footage a CCTV provides is invaluable for easily tracking and identifying individuals involved in an incident.
When situating your office CCTV, remember two key rules. Firstly, ensure coverage of your workspace's front, sides, and rear. Secondly, place a camera near the front door to capture high-quality facial images of individuals.
Keep reading to discover more amazing tips for office security!
Use Safety Vaults
Safety vaults are necessary for securing crucial documents and finances within the workplace. They guard valuable items from potential theft or unauthorised access.
Without these secure vaults, sensitive data might fall prey to breaches. This could then trigger confidentiality and security issues within your workplace. Consider investing in safety vaults to ensure the security of your finances and confidential information from theft or misuse.
Additionally, storing backup copies of essential documents on hard drives or cloud-based platforms provides protection against unforeseen incidents. These digital storages ensure crucial information remains intact and accessible even in unexpected circumstances.
Beef Up Cybersecurity Efforts
According to the latest data from the UK’s National Cyber Security Centre, social media hacking has significantly increased, with 8,023 reported cases in 2021-2022. This alarming figure signifies the need for every business to beef up its cybersecurity efforts.
Implementing a robust firewall, investing in cybersecurity insurance, and utilising password managers and VPNs are effective measures to shield against cyber threats.
These measures fortify sensitive data, shield against potential breaches, and minimise the risk of cyberattacks, ensuring a secure office space for your employees.
How Does a Well-Secured Workspace Impacts Employees?
A secure office space has a positive effect on the well-being of employees. It alleviates employee stress and anxiety, which are often linked to an unsecured workspace.
The feeling of safety is beneficial for improving their mental health and work focus. This concentrated boost will eventually translate to a high productivity rate, which would greatly benefit the performance and sales of the company. Over time, well-maintained, strong security can undoubtedly elevate their job satisfaction, fostering a cohesive and content team.
How Does a Well-Secured Workspace Impacts Employees?
A secure office space has a positive effect on the well-being of employees. It alleviates employee stress and anxiety, which are often linked to an unsecured workspace.
The feeling of safety is beneficial for improving their mental health and work focus. This concentrated boost will eventually translate to a high productivity rate, which would greatly benefit the performance and sales of the company. Over time, well-maintained, strong security can undoubtedly elevate their job satisfaction, fostering a cohesive and content team.
Coworking Workspaces: A Secure Office Space
If you want to have a robust security system at an affordable rate, here’s a great option!
Unlike traditional offices, coworking office spaces are typically equipped with top-notch security systems, such as surveillance cameras, alert systems, and ID passes. This robust security system is usually included when renting a coworking space, making it a cost-effective option for businesses.
Question: What if my business operates on a graveyard shift? Do I also have access to such a security system?
Of course! Many space providers offer a 24/7 security system, providing peace of mind while you work at your desk. Moreover, you won't have to concern yourself with security maintenance, as the space providers take care of it!
Interested in exploring a secure office space for rent? Here are 10 spaces you can choose from:
- Regus - Third Avenue, Marlow, Buckinghamshire
- Mantle Space - 184 Cambridge Science Park Milton Road, Cambridge
- Co-space - Elder Gate, Milton Keynes, England
- The Wheelhouse - 134 Tyndale House, Cowley Road, Oxford
- Re-defined - 44 Newhall Street, Birmingham, England
- Cubo Work - 6 Wellington Place, Leeds, England
- Use.Space - Paddock Street, Manchester
- HyHubs - Thomas Street, Newcastle, England
- All Work & Social - 2 Hardman Boulevard, Greater Manchester, England
- QVH Serviced Offices - Victoria Street, Douglas, Isle of Man
These workspaces ensure a protected working environment, perfect for businesses looking to escape the constraints of a traditional space. If you'd like to schedule a tour through any of these workspaces, get in touch with Office Hub to streamline the process. Get your secure office space now!
