With many employers exclusively hiring remote workers and decentralising their office spaces, flexible workspaces have seen tremendous growth recently.

Flex spaces, offering basic amenities, supportive communities and professional work spots need to deliver uninterrupted connectivity to their members, and ensure them their digital information is protected.

Coworking spaces offer several benefits to the public, such as flexible working conditions, increased opportunities for collaborating and networking. However, attached to these perks are undeniable security risks.

Breaches happen, and all it takes is one person with bad intentions to compromise others. We’ve listed a couple of ways to beef up your security to keep the workplace safe while instilling user confidence in your brand.

Flex spaces, offering basic amenities, supportive communities and professional work spots need to deliver uninterrupted connectivity to their members, and ensure them their digital information is protected.

Upgrade Technology

A typical coworking space is filled with people who are connected to the internet on multiple devices. In these shared spaces, high speed WIFI is necessary so that everyone can work unaffected by a patchy connection.

At the same time, keeping vigilant and constantly monitoring who accesses the network and how is vital because cybercrimes are an everyday reality for practically anyone who uses the internet. Unfortunately, cybercriminals are known for hacking into WIFI networks, making coworking spaces particularly vulnerable to perpetrators.

Protect your members against security threats by supplying each member with unique credentials and passwords instead of blindly hosting everyone on the same network. Better yet set them up on individualised networks because that way, not everyone is affected if hackers infiltrate the system.

Protect your members against security threats by supplying each member with unique credentials and passwords instead of blindly hosting everyone on the same network.

Up The Ante on Physical Safety

Flex spaces are bustling throughout the day with the comings and goings of people arriving and leaving work.

This differs from some traditional workspaces where workers generally punch in and out at similar times, which means that the flow of employee traffic is harder to keep track of.

The only individuals who should be allowed access to the building are those that work there and their guests. However, it is easier for unsavoury characters to slip through the cracks without high-tech security measures set up.

Security needs to start at the door to physically protect employees and keep prying eyes from confidential data by implementing better access control systems. These systems manage the entry and access of staffers who have the authority to be there using key cards.

Cloud-based access control is another security solution worth looking into. It provides elevated safety measures that grant access to the building and private offices, meeting rooms, or other restricted parts of the office with smartphones.

Security needs to start at the door to physically protect employees and keep prying eyes from confidential data by implementing better access control systems.

Prevent Theft And Property Damage

As much as we all wax lyrical about the advantages of joining a coworking space and becoming enmeshed in a supportive office community based on mutual trust and respect, preparing for worst-case scenarios is essential in the instances of theft or destruction to property.

Having CCTV cameras installed makes it easier to keep people’s personal effects and top-secret projects safe and protected and resolve issues when things start to grow legs.

How Can I Protect Myself in a Flexible space?

Employees can further protect themselves in shared offices in the following ways.

Be Careful What You Share With Others - In a coworking space, you’re encouraged to collaborate, share ideas and impart your expert knowledge to help people and companies strive and grow.

However, be careful about what you share because you don’t know who’s listening. You could be imparting confidential information that you have no right to share that others have no right to know.

You can still build rapport and establish close business relationships while holding onto information that needs to be kept secret.

Don’t Loan Devices - Your desk neighbours might seem friendly and mean well, but lending out your USB stick or work phone where important information or contacts are stored is a bad idea.

Lock Your Device If Unattended - Locking your computer before stepping out to lunch or nipping to the toilet is something everyone should be doing.

In a room filled with strangers, it takes only a couple of minutes for someone else to access personal information and put your company at risk.

Invest/Update Anti-virus Software - Is your security software updated, or better yet, is your computer installed with antivirus software? An unprotected computer is defenceless against malware, making it easy for viruses to disrupt your computer's performance, and hackers to retrieve desired files and programmes.

Anti-virus software provides full protection against all potential threats that lead to data being lost, leaked or stolen, or devices being harmed.

You can still build rapport and establish close business relationships while holding onto information that needs to be kept secret.

How Safety Measures Should Be Taken Against COVID?

Cyber attacks and physical threats aren't the only current dangers that the Australian workforce face. For example, the lingering pandemic continues to threaten our health and wellness.

Despite more restrictions currently being implemented in parts of Australia, Aussies are transitioning from home office to professional workplaces, with many with their eye on flex spaces.

With more people than ever inhabiting flex spaces, how should flex space providers protect the inhabitants from contracting COVID-19?

For starters, coworking areas are being forced to change their layout to enforce effective social distancing with spaced apart desks and offices that aren't overflowing with people.

Moreover, this means paying attention to the latest recommendations by health and government officials on the latest cleaning solutions and technologies.

Although the virus can be dissolved by traditional detergents, more sophisticated ways are worth looking into will give employees that extra bit of reassurance and make the future of work safer. These include a heavier reliance on automation and contactless gadgets.

With more people than ever inhabiting flex spaces, how should flex space providers protect the inhabitants from contracting COVID-19?

Let us guide you

We know the search process for a new workspace can be overwhelming, that’s why our team are here to help through every step of the way.